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Individual Educational Activity Process

If you are planning an educational activity that is being designed to increase/change/improve the knowledge, skills and/or practice of nurses, you can apply to NCNA for approval to award contact hours for the education.

The North Carolina Nurses Association is accredited as an approver of continuing nursing education by the American Nurses Credentialing Center's Commission on Accreditation.

IMPORTANT: If you are an NCNA member hoping to plan an activity for an NCNA Region or Council, please email our office.


Planning a Quality CNE Activity
Instructional webinar on Planning a Quality CNE Activity.


To apply for approval to award contact hours:

  • Complete the current (2015 Criteria/rev Oct 2017) Individual Educational Activity Application (including any additional materials/forms/attachments required/requested within the application). Please be sure to also complete/review the educational materials and the Application Attachments that are located after the Fee Schedule.
  • Complete the Applicant Eligibility Verification Form (rev Oct 2017) and include this in the application package.
  • Once completed, submit your application as 3 separate, complete, collated copies of the entire application, via regular US mail, to NCNA along with the appropriate application fee (see fee chart below). (No email submission at this time.)
  • To ensure adequate time for the application's review and approval process, applicants are encouraged to submit their application least 8 weeks in advance of the planned delivery date. (Late fees are required if the application package is not received at the NCNA office within this 8 week timeframe, see fee chart below.)

After submission to NCNA:

  • The submitted activity application is sent to Nurse Peer Reviewers to evaluate whether or not the application is complete, and if it meets all the ANCC/NCNA criteria for awarding contact hours.  
  • If any additional documentation or clarifications are requested as a result of the review process, applicants are responsible for successfully completing and submitting the additional information requested, and by the stated due date, before NCNA can consider approving the activity to award contact hours.  
  • All approved individual activities are granted approval for a two year period (unless a shorter period is requested in the application).
  • After approval the activity can be delivered as often as desired within the approval period of time.

 


Application Submission and Fee

  1. Normal application submission 8 weeks (56 or more days) before activity begins:

    1.0 – 3.0 contact hours:
    $150.00

    3.1 or more contact hours:
    $150.00 + $25.00 for each contact hour (or portion of an hour) over 3.0 hours
    Example: 4.5 contact hours would be ($150 + $25 + $25 = $200)

  2. Rush fees for application submission under 8 weeks before activity begins (to be added to the above fee schedule calculation under A):

     

    Timeframe Credit Hours Additional Cost
    48-55 days ≤ 3.0 $150
      ≥ 3.1 ≤ 6.0 $300
      ≥ 6.1 $500
    38-47 days ≤ 3.0 $325
      ≥ 3.1 ≤ 6.0 $500
      ≥ 6.1 $750
    30-37 days ≤ 3.0 $500
      ≥ 3.1 ≤ 6.0 $750
      ≥ 6.1 $900
    15-29 days ≤ 3.0 $900
      ≥ 3.1 ≤ 6.0 $1150
      ≥ 6.1 $1500

 


Application Attachments

CONFLICT OF INTEREST FORM - This document must be completed for each individual who is in a position to control the content of the activity, this includes all planning committee members and all speakers and/or authors. 
Conflict of Interest Form (2015 Criteria) (Revised Oct2017)

DISCLOSURES - Disclosures must be shared with the learner sometime prior to the beginning of the educational activity.  Required disclosures include: all criteria for completion (what the participant must do/meet to earn the contact hours), a statement regarding the presence or absence of any conflicts of interest for those in a position to control the content of the activity, and the NCNA CNE approval statement.
Sample Disclosure Form

Other required disclosures when applicable:

  • If the planned education activity has a joint provider, then the name of the joint provider(s) must be disclosed to the learner prior to the start of the education.
  • If the planned education activity has received any kind of commercial support then the name of the commercial support organization must be disclosed to learners prior to the start of the education.   See ANCC content integrity standards.

CERTIFICATE OF COMPLETION - The certificate must contain the name/address of the organization providing the contact hours, space for the name of the attendee, title of educational activity, date education completed, number of contact hours awarded, and the NCNA approval statement. If the activity contains any contact hours for Nurse Practioners  on pharmatherapeutics, then those hours needs to be included on the certificate.  

EVALUATION - Every activity must be evaluated following the completion of the activity. 2015 ANCC criteria require the evaluation of whether or not the desired learning outcomes were met. This is new for continuing nursing education.
Sample Evaluation Tool


Required Written Agreements (If Applicable)

Commercial Support Agreement (2015 Criteria)
Joint Provider Agreement (2015 Criteria)


Additional Information

Responsibilities of the Nurse Planner (May 2016)

Tips and Tools - Educational Design Process (May 2016)

CNE Record Keeping Requirements (April 2016)

Gap Analysis Tool

Educational Planning Table - Live & Enduring Material (Rev July 2016) 

ANCC-Content Integrity Standards

ANCC-Principles of Adult Learning Theory

Calculation of Contact Hours

ANCC Glossary Update (May 2016)